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Build In House Background Verification (BGV) Facility


Take Control of Hiring, Cost Effective, Legal and Scalable Improve compliance and ensure transparency.

Why In House BGV?

Many companies rely on private BGV agencies, but they come with major challenges

  • High Cost: ₹2,000–₹10,000 per candidate.
  • Slow Turnaround: Often 2–6 weeks.
  • Inconsistent Verification: Partial checks and varying standards.
  • Limited Transparency: Candidates and HR cannot easily track verification status.

Solution: A fully government first, in house BGV process that is legally compliant, cost effective and fully transparent.

Free & Legal Verification Checklist

The in house BGV covers the following areas

  • Identity Verification: Aadhaar OTP and PAN portal checks; typically completed in 1–2 days.
  • Address Verification: Verified through utility bills, Aadhaar, or Voter ID; 1–2 days
  • Educational Verification: Direct confirmation from universities or boards; 3–10 days.
  • Employment Verification: Email or phone confirmation from previous employers; 5–14 days.
  • Criminal Record Verification: Police Verification Certificate (PVC); 15–30 days.
  • Financial/ Credit Checks (for HODs): PAN-based or credit bureau check with candidate consent; 2–5 days.
  • Consent & Documentation: Written, DPDP Act-compliant consent; 1 day.
  • Report Compilation: Centralized spreadsheet or HRMS dashboard; 1–2 days.

Operational Model for Large Scale

Say, 3,000 contractual employees plus 10 Heads of Departments per month.

Team Setup

  • 3 HR Assistants handling verification tasks.
  • 1 HR Manager overseeing operations and compiling reports.

Workflow Timeline

  • Days 1–3: Identity and address verification.
  • Days 3–10: Education and employment verification.
  • Days 1–30: Police verification certificates for criminal record checks.
  • Days 5–7: Financial checks for HODs.
  • Days 10–12: Final report compilation and dashboard updates.

Dashboard Tracking: Every candidate’s status can be monitored as verified or pending for ID, address, education, employment, police verification and financial check.

Cost Model (Monthly)

Even though no external agency is used, internal operational costs are minimal.

  • HR Assistants (3) – ₹75,000.
  • HR Manager (1) – ₹50,000.
  • Internet and portal usage – ₹2,000.
  • Document handling (printing, scanning, filing) – ₹15,000.
  • Communication with institutions and candidates – ₹30,000.
  • Miscellaneous/contingency – ₹8,100.

Total Monthly Cost: ₹180,100. Cost per Candidate: Approximately ₹60.

Compared to agency fees of ₹2,000+ per candidate, in house verification saves over 95% of costs.
Key Advantages of In House BGV

  • Cost-Effective: Minimal operational cost, huge savings compared to private agencies.
  • Legally Compliant: Fully follows IT Act, Digital Personal Data Protection Act and consent protocols.
  • Transparent & Audit-Ready: Candidates and HR can track verification progress in real-time.
  • Scalable: Can process thousands of candidates monthly with a small HR team.

Our Consulting Support

We provide end to end guidance to help companies implement their in house BGV

  • Design custom verification workflows.
  • Train HR staff on verification procedures and legal compliance.
  • Set up dashboards for real time tracking and reporting.
  • Advise on documentation and consent to meet regulatory requirements.
  • Plan for scaling operations for large candidate volumes.

Outcome: Full control over hiring integrity, legally compliant processes, faster turnaround and significant cost savings.

Further Steps

Build a legally compliant, transparent and scalable in-house BGV facility.

Contact us today to develop a custom BGV plan tailored to your organization.

+91-8290439442




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